Home

The app opens on Home, showing one folder. The same folders — Personal, Work, the household's own folders — are on the Notes tab and the To-dos tab, where each shows one kind of thing. Home shows the folder as a preview built for someone who loses track of things.

Choosing a folder

Home, Notes and To-dos always show one folder, and it is the same folder on all three — and on More, People, Tags and Questions: there is no page that lists every folder. The folder's name is the screen's title, and its whole path — "Renovation › Kitchen" for a folder inside another — is in the thin bar at the very top, to the right of the workspace's name, with a small chevron.

Tap the path in that bar to see every folder, two levels deep, each with one count for everything inside it — open to-dos, notes and open questions, added up across the folder and its subfolders — and the one you are in ticked. Tap another to switch to it; Notes and To-dos switch with it. The first time, and whenever the chosen folder has been removed, the tabs show Personal.

The same list is where folders are managed. Hold a folder in it — a long press, or a right-click — to rename, move or open it; on Notes and To-dos an empty folder can be removed there too, taking it off that tab. New folder, under the list, makes a folder at the top level that exists on every tab at once.

Inside a folder

A folder's home is a preview, not everything: a page of widgets, each a glance at one kind of thing and a way into it. It guarantees nothing important is buried, and it accepts that some to-dos and questions will reasonably never be finished or answered.

• Needs attention — at the top, and only for things with a date: a to-do that was due within the last week or is due within three days, and a note for today or tomorrow. Nothing undated ever appears here, however old it is. It reads as a rail of days — the day named once down the left ("Today", "Tomorrow", then the weekday, with "was due" and the date under a day gone by) and its things beside it. A to-do's box marks it done and its words open the folder's To-dos on it; a note's words open the note. Normally every qualifying item is listed; over five, the five nearest by date are shown and a last line, "Later", carries links — "+4 to-dos", "+2 notes" — into that kind's page filtered to this folder and that window, where the filter is a chip you can clear. When nothing qualifies, the widget is simply not there. Every folder, in the widget's corner, opens Today: the same kind of day, from every folder at once.
• The open trip, at the very top while one is on — "Tom is at Tesco", or "You're at Tesco" on Tom's phone, with how much is ticked — and a tap opens the list it is on.
• To-dos, then Questions (only while any are open) — each a card the full width of the page. To-dos shows three: due soonest, then pinned, then recently touched; a to-do with no date that nobody has touched sinks over time rather than rising. Each row is its box and its words, clipped to a line; the box marks it done, the words open the folder's To-dos on it. A to-do whose day is more than a week past says Was due and offers Reschedule, Mark done and Archive on its row. Questions shows three: pinned, then recently asked, each with "for Sam" or "for anyone" — and "from Maya" when someone else asked it; tap one, or Answer, to answer it on Questions. A question you asked that someone has answered stays at the top of the card for a day, with the answer and who gave it: "Tom answered: booked for Friday".
• Notes — three rows: pinned, then notes holding an open to-do or question, then most recently edited. Each is one line, the title and the day it was last written; the preview, the tags and the archive tray are on the Notes page the widget's name opens.
• People — one line: everyone this folder's notes, open to-dos and open questions name, as a row of initials, most named first, with "+3" for the rest. Tap anywhere on the line to open the directory. The line is there only while somebody is named.
• Tidy up — its own card, and only when five or more open to-dos and questions have sat untouched for a month: "6 things untouched for a month." Tapping it opens a page where each one can be kept, rescheduled, marked done or answered, or archived. Nothing is ever prompted per item anywhere else, and nothing is archived unless you choose it. The card can be dismissed.
• Lists, Places, Calendar and Tags — the rest of the app, under the folder's own, each there only while it has something to show. The shopping lists stay out of a Work folder (and its subfolders) unless you ask: Show the shopping lists in this folder brings them back, and Hide in this folder on the Lists card puts them away anywhere; this phone remembers each folder's choice. Lists shows how much is to buy on Grocery and on Household and the first few things on each, and the trip while one is open; Places sits beside it once a place has been found, with the place found last, why it was looked up, and how many are kept and recent. Calendar is this folder's next seven days as the same rail of days, each thing opening where it lives, or one quiet line when nothing is dated this week; Tags is a line of the tags this folder uses most, once there is one. On Lists, tap a list's rows to open that list, the open trip to open the list it is on, or the title for the Lists home; tap anywhere on Places or Tags to open it. The same four are tiles on More, which is the way to each of them whatever Home shows. On a tablet or a computer, Home leaves out Lists and Calendar: the day beside it already shows the week and what is to buy, and the sidebar has both lists with their counts.
• A last line of quiet links — Done · 4, Archived to-dos · 2, Archived notes · 1 — into the To-dos and Notes pages, where those shelves live.

To-dos and Questions also carry Shuffle (the crossed-arrows button) only when there are more than the three they show: it swaps in a different three from the rest, at random, with the rows sliding out and the new ones sliding in so you can see them change. Pinned rows stay put. Every widget's name, count and +N more open that kind's own page — To-dos, Questions, Notes, People — on this same folder, named in the bar at the top.

A done to-do stays where it is for three seconds, its box ticked and its words struck through — tap the box again to undo — then leaves, and nothing else in the widget moves until it has gone. Archiving, moving and pinning live on the To-dos and Notes pages' rows: hold a to-do, note or question there and choose Pin to home to keep it at the top of its widget; a pinned row wears a small pin and never sinks.

A folder shows what is filed in it and in its subfolders, on Home, Notes and To-dos alike; a row from a subfolder says which one, and the subfolders themselves are in the bar's list. A line under the title offers New to-do (with its Repeats choice), New note and New folder, which makes a folder inside this folder. Search here looks through the same folder and everything under it — subfolders, notes and to-dos. To search every folder and every kind at once, use the Search tab.

Nothing on the page is coloured by age or lateness. An overdue to-do's day says "was due Oct 15" in the same quiet voice as "Tomorrow". The folder's coming days are on the calendar filtered to the folder, and its answered questions are on Questions under the open ones.

Same things, read two ways

A folder adds nothing of its own. A to-do made here is a to-do on the To-dos tab; a note made here is a note on the Notes tab; a question asked in a note here is the same question on Questions. Home is the folder read for someone who loses track, and the other tabs are the same folder read one kind at a time.