Households and workspaces
On screen, a household is a workspace. You start with one of your own, called My household until you rename it in Settings, and you can belong to more than one: your own, plus any shared ones you have joined by invite link.
Sharing a workspace
- More → Settings → Share.
- Choose how:
- Share this workspace — the one you are in becomes the shared one. Everything in it comes along: your lists and the regulars they have learned, your folders, notes and to-dos. Everyone who joins sees all of it, Work included, and your Personal folder takes the workspace's name.
- Start a separate one — a second, empty workspace with its own lists, to-dos and notes. Yours stays as it is, and the bar at the top goes between them. (The picker's Start a shared workspace goes straight here.)
- Name it, and its Members page opens with an invite link.
- Send the link. It says who sent it: the person opening it is told "Maya invited you to Family" before they sign in, and anyone who opens it and signs in with Google joins.
The invite link is good for a week. From Members it can be shared again, replaced with a fresh one, or withdrawn. Whoever started the workspace cannot leave it, but can remove others; anyone else can leave from the same page. Removing someone also retires the current invite link — they have seen it — so make a new one when you next want someone in.
Switching
One workspace is on screen at a time. A bar at the top of every screen names the current one in its colour — and, on Home, Notes, To-dos, People, Tags and Questions, the folder on screen to its right — and tapping the workspace's name opens a picker that swaps into another on the same tab — you were on Lists, you are still on Lists, now the other household's; from Home, the other workspace's Home.
Colour
Each workspace has a colour of its own, picked from six tones on the Colour row in Settings. It tints the bar, the buttons and the chips, so a glance says which household you are looking at.
Folders in a shared workspace
Your own workspace has Personal and Work folders. A shared workspace's first folder wears the workspace's own name instead — "Family" in one called Family — and has no Work folder unless something is already filed there. The household can make its own folders either way; see To-dos.
Moving things between workspaces
Holding a to-do, a note or a list item offers to move it to another workspace.
- A to-do lands on the other workspace's first shelf.
- A note keeps its photos.
- A list item moves as it is; a checked-off item stays with its trip.
Your name across workspaces
People are per household: @sam in one workspace and @sam in another are two entries. This is me is said once per account in each. See People, tags and questions.