To-dos

A to-do is a one-shot commitment. Completing it takes it off the list. It lives in the To-dos tab, in a folder.

Folders

They are the same folders as on Home, where a folder's to-dos, notes and questions show together; here they show their to-dos alone. Every workspace has a Personal folder. Your own workspace has a Work folder too; a shared workspace's first folder wears the workspace's own name instead — "Family" in one called Family — and only shows a Work folder while something is filed there. The household can make its own folders, and a folder can hold folders one level deep: a folder inside a folder, and no further.

The To-dos tab shows one folder — the folder chosen on Home, the same on every tab. Tap the path in the bar at the top, beside the workspace's name, to see every folder with its count and switch to another. Under the title, a line offers New to-do and New folder, then the folder's to-dos — its own first, in the order the household keeps them, then each subfolder's in its own order, each of those naming its folder. Tapping New to-do opens the box, with a Repeats choice beside it.

All to-dos, at the top of the To-dos tab, shows every open to-do across every folder, with search, a folder filter and a sort.

A to-do's parts

A to-do has a title and, under it, details: the number to call, the part size, the fact that makes it doable away from home. Phone numbers, addresses, links and dates anywhere in the text become chips you can tap to call, map, open or see on the calendar.

On a tablet or a computer

When the app is side by side, clicking a to-do in a list opens it on the right as its own page, its row lit in the list. Its words are ready to edit — the title on the first line, the details under it — and save when you click away; Esc puts them back as they were, and Cmd/Ctrl+Enter saves. Under them sit its chips and the note it was written in; a to-do from a todo line says so, and done here it writes "(done …)" back onto that line. Then:

• Day — a date picker. Picking a day rewrites the date in the to-do's own words, since the words are what the calendar reads; a to-do that named no day gets the day in brackets at the end of its title. A repeating to-do shows Next: and its next slot instead, and Repeats is how its days change.
• Repeats and Remind me — the same controls as the editor on a phone.
• Mark done, beside the same box a row has, with Undo on the bar that follows. On a repeating one it is Mark done for now, which moves it to its next slot.
• Move to another folder, which offers other workspaces too, and Pin to home. The box icon at the top archives it.

Order and moving

A folder's to-dos keep the order the household puts them in, and a new one joins at the bottom. Hold a to-do — a long press, or a right-click — on its folder's screen to move it up, move it down, pin it to home (its folder's home on Home keeps it at the top), move it to another folder, or move it to another workspace, where it lands on the first shelf. On All to-dos the hold offers only another folder.

Holding a folder in that list offers to rename, move, open or remove the folder; New folder under that list makes one at the top level.

Whose it is

There is no separate assignment; the words say whose a to-do is:

• Naming someone as doing it makes it theirs: "@marcus send the churn data", "call the vet @sam".
• "for", "to", "with", "from", "about" before a name makes the to-do about them, and it stays yours: "draft the memo for @priya" is the memo you owe Priya.
• "waiting on @marcus" (or "waiting for") means Marcus owes it and you are chasing it: "waiting on @marcus: churn data".
• Naming nobody makes it yours, the person who wrote it.

The filter on All to-dos offers Mine — what is yours to do, by those rules, wherever it is filed — and Waiting on others, everything out with somebody else. Your own to-dos count as Mine straight away; to-dos that name you count once you have said which entry in People is you (This is me on their page). See People, tags and questions.

Dates

A date in a to-do's title puts it on the calendar — "Oct 23", "23 Oct", "tomorrow", "in 3 days", or a weekday: "by Friday" is the coming Friday, and "Friday" written on a Friday is next week's. A relative day or a weekday is pinned to the actual date the moment the to-do is saved — "by Friday (Oct 23, 2026)" — so the text says which day it meant even when you read it a month later. "next Friday" is left as words, because people mean two different days by it; write the date instead. A date without a year is the coming one, unless it was less than a week ago.

In the details under the title, a date is a chip you can tap, and only one in square brackets — [Oct 23, 2026] — puts the to-do on that day as well: details are where a delivery window or an opening time goes, and those are not when the to-do is due.

Repeating

A to-do can repeat on a fixed rule — every Thursday, every 1st of the month — chosen from Repeats when it is made, or changed later: tap the to-do's title to open its editor (on a tablet or a computer, its page), and the same Repeats control sits under the words. Tick it to start a rule — weekly, on today's day, unless you change it — then change the every-N, the days/weeks/months, or for a weekly one the day it falls on; untick it to stop. The change saves as you make it, and the next slot moves to the new rule while keeping its day of the grid. The Repeats tick is for the one to-do it was set beside: the box clears it after each add. Writing the rule in a new to-do's words is the same as choosing it: "Bins out every Thursday" repeats weekly on Thursdays, "water the plants every day", "change the filter every 3 months" and "gutters every other month" repeat from the day they are made, and "payroll every 2 weeks on Friday" falls on Fridays. The row says the rule — "every Thu", "every 2 weeks on Thu", "every month". Completing a repeating to-do does not remove it; it re-arms for the next slot, and the calendar shows that next slot on its day.

Remind me sits under the words in the same editor: tick it, pick a day and time, and whether it is for you or for everyone. The row then says when ("⏰ tomorrow 9:00"), the phones with reminders switched on are notified at that time, and the app shows a bar if it is open — or the next time it is opened, up to half a day later. On a repeating to-do the reminder moves on with it: completing this Thursday's bins sets next Thursday's reminder at the same time. See Notifications and reminders.

Done

Completing a to-do takes it off the list, not out of existence. A Done shelf under a folder's to-dos lists what was finished there within the to-dos' look-back, newest first, with the day and who did it. Put back reopens one.

Archived

Some to-dos will reasonably never be done. The archive box on a to-do's row archives it — a bar offers Undo for a few seconds — put away without being done, off every list and count, and still shown as Not done on the folder's Archived shelf under Done, where it can be restored or, only from there, deleted for good. A to-do is never deleted from its row. Archived to-dos stay searchable and stay on people's pages.

From a note

Many to-dos are never typed into the To-dos tab at all: a line in a note that starts with todo becomes a to-do in the note's own folder, and completing it writes "(done …)" back onto the line that made it. See Notes.